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We preserve and appraise Madeira’s Documented Cultural Heritage.

Regulations

//Regulations
Regulations 2019-06-04T09:47:34+00:00

Regulations

Inside the building is strictly forbidden: To smoke, bring animals and to provide explanations to students.

Please leave in the cloakroom (Ground-0): 

Any bags, personal belongings, packages and umbrellas, for safety reasons, protection and silence;

Only personal laptops and essential documents to your study and ongoing research are allowed to be taken into the Reading Room.

In the Reading Rooms is forbidden to: 

Smoke or eat, to speak loud  or to use your cellular phone. Please, turn it off or select silent mode;Personal photograph or scanning equipment;

Transport out of the Reading Rooms books or documents consulted;Change the layout of the furniture and equipment, even if temporarily.

Special Precautions when handling books and documents:

Please check if your hand are washed and clean;

Do not force the books – open and browse books carefully;

Do not place the open books with the hard-back cover up, do not lay your elbows on the books or documents and do not pile open books;

Do not scratch, underline or mark in any way books and documents;

Do not write or draw on books or documents;

Do not take off, fold or tear sheets from books or documents;

Books in poor conditions or documents not treated or still under restoration and preservation procedures, cannot be consulted – Please contact the Reading Room’s technician.

Restrictions to consultation:

  • Books and other species in poor conditions;
  • Microfilmed or digitized species (consulting the original documents requires authorization from the ABM’s Director);
  • Species which require restrict consultation for legal or contractual obligation;

Not treated documentation cannot be consulted, unless previously authorized by the ABM’s Director.

II – ACCESS TERMS AND CONDITIONS IN THE READING ROOMS

General Access Conditions

Access to the Reading Rooms and to most of services provided is free of charge and open to any citizen/cardholder reader or with temporary reading authorization;

  • The reader’s card is free of charge and may be obtained directly at ABM’s reception located in the ground 0 of the building; it requires the filling of a form and the presentation of an identification document with photo;
  • Younger reader’s card (under 12 years-old) requires the previous permission from parents, guardians or care-takers, who must also sign a responsibility document authorizing that the child, from 6 to 12 years old, may stay by himself/herself in the Children’s Lounge;
  • The access to the Archive’s Reading Room and Reserved Collections is limited to people under 18 years old; beyond holding a card reader, it also requires a special access issued and authorized by the corresponding service (level 2);
  • The temporary reading authorization is targeted to potential attendants of ABM’s Reading Rooms, particularly foreigners. It is valid for 3 days and not renewable;
  • In case of loss or damage of the reader’s card, you may request a 2nd via under payment. Please consult the price list.
  • The ABM may not renew or temporarily suspend the use of the reader’s its holder disregards the institution’s regulations.

Specific Conditions at the General Reading Room – Library (1st Floor)

Starting your research:

  • Consult the Library’s database catalogue; use key words such as: title, author, subject, collection, etc.

Free access documents:

  • All books on the shelves are freely accessible. Please, do not place them back after consultation; there are car-stands in the reading room for that purpose.

Request for incorporated documents:

  • To consult the bibliographic species you must fill in an application form request at the Library’s reading room help-desk;
  • You may order a maximum of 5 books at a time;
  • The book request is only valid for one day period. If you wish to continue your reading on the following day, please inform the library’s technician. After 3 days of continuous reading, if you have not finished your consulting, it’s necessary to fill in a new request;
  • Once you’ve finished, please deliver the request documents and books at the Library’s reading room help-desk;
  • Book/documents request: until 7.30pm, Monday to Friday; Saturday until 3:00pm (except at the Children’s Lounge, where requests for incorporated documents are not allowed).

Use of computers:

  • The library’s reading room computers are for:
  • a) catalogue research;
  • b) Internet access;
  • c) personal works;
  • the attendant has to request that access at Library’s reading room help-desk;
  • Maximum period of time per person/per day: one hour, extendable for an equal period of time if there are no other attendants on hold.

Book reservations and online document’s request:

  • Only a maximum of 5 documents may be requested (monographs and periodical editions);
  • Consulting requests for the same day should be done at least 2 hours in advance;
  • The reservation may be done up to one week in advance.

Book Loan

  • The books object of loan are: literary and scientific as long as marked with a green tape in its paperback; free access in the Library’s Reading Room, or when indicating: “LOAN” and listed in the database catalogue;
  • The library allows a maximum loan of 5 book at a time;
  • Maximum period for borrowing: scientific and technical works (7 days); literature and non-technical / scientific books (30 days);
  • It’s possible to make a reservation of the book you require;
  • If there are no other reservations standing by, it’s possible to renew your request for the same book at the Library’s reading room help-desk or online;
  • The application request for renewal must be done before the book’s loan date ends;
  • All works returned with a delay period over 7 days: the user is automatically suspended from using ours services for the exact same period of time;
  • Evident damage or loss: the user is obliged to proceed to their replacement by equal or equivalent document;
  • The repeat violation of these regulations determines the suspension of all accesses to this service.

Specific Conditions at the Children’s and Youth Room – Library (1st Floor)

Responsibility and supervision of children:

  • The children’s lounge/reading room is targeted to children between 0 – 12 years old;
  • It’s mandatory that children under 6 years-old are parental accompanied by parents or a responsible adult;
  • Children from 6 to 12 years old, may stay by themselves at the Children’s Lounge as long as their parents or a responsible adult has signed the responsibility document at the time of the reader’s card request;
  • If a child stays in the children’s lounge beyond 6.00pm with no adult supervision, the services will immediately contact the parents/responsible adult. If the adult is not reachable, the local and competent authorities will follow.

Access to documentation and Internet:

  • The documentary funds and internet contents in this room are carefully chosen according to each age;
  • Preferably, children should only access computers for 2 daily hours. In order to raise their awareness towards the importance of reading, they are challenge/invited to read and tell a story;
  • For school purposes, there are no limits in access and time.

Book Loan:

  • The library allows a maximum loan of 5 book at a time, for a period of 30 days, renewable for the exact same period;

Support to Students

  • The Children’s/Youth Room is an area for reading, study and leisure. It is generally understood and accepted individual support in school work, by parents or other responsible adult, nevertheless are not allowed professional explanations.

 Specific Conditions at the Archives Reading Room and Reserved Area – (2nd Floor)

In the Reading Room please request and consult the following research tools:

  • Documentary Description Instruments and corresponding index (available on paper at the Reading Room help-desk and digitally in the computers of the reference area);
  • Databases – Access the PC’s available at the Reading Room;
  • Images Archive (including parish/birth and marriage records, newspapers collections, Postcards, Photographs and Iconography, among others).

In the Archives’ Reading Room and Reserved Area you may access:

  • Files and corresponding documentary collections;
  • Bibliographical species of restricted access (rare books, first editions, works in poor condition);
  • Any bibliographical species (located in the Reserved Area) part of ABM’s database catalogue that may support the user’s ongoing research.

Document’s request:

  • You must fill in one application form request for each document/book. However, if your research is for three sequential documents (for example: Books 30, 31 and 32) filling in one single application request is sufficient;
  • Regardless the number of applications requests, the reader may take a maximum of three units at a time (soft-cover, set of original documents, book, box, folder, microfilm), in order to avoid the accumulation of documents on the desk;
  • Continuous reading: If you wish to continue your reading on the following day, please inform the Reading Room’s technician. After 3 days of continuous reading, if you have not finished your research, it’s necessary to fill in a new request;
  • All books part of the Reference Collection and available on the shelves are freely accessible.
  • All book/documents request may be done on weekdays until 6.30pm and on Saturdays until 3.00pm
  • Only a maximum of 3 books/documents may be requested (soft-cover, set of original documents, book, box, folder, microfilm);
  • Consulting requests for the same day should be done at least 2 hours in advance;
  • Any book reservation may be requested up to one week in advance.

Restrictions to the Reserved Area:

  • Certain collections – such as: “Coleção Mário Sardinha” (Mario Sardinha Collection), the “Fundos de Livro Antigo”, the “Biblioteca Nuno Porto” (Nuno Porto’s Private Library), the reserved Local Funds, iconographic collections – are of limited access to ABM’s recognised researchers and its accessing/consulting require prior authorization from ABM’s Director.

Restrictions on accessing administrative and jurisdictional documents, registries and notaries:

  • All administrative and court’s documents, of the registry and notary services offices are accessible to any person, who may request a certified copy of individual records and documents, except for the “Work Instructions” foreseen in ABM’s working procedures;
  • Access to court documents in ABM’s trusteeship and supervision is ruled by Article 17 of the Decree-Law N.º 16/93 dated of January 23rd – “Regime Geral dos Arquivos e do Património Arquivístico” (General Regulations of Archives and Heritage);
  • General Norm: No documents containing personal data of legal, police or medical information, or of any other nature that may affect the safety of persons may be of publicly knowledge, considering that they may harm people’s honour or intimacy, private and family life and self-image. 

Use of the lockers in the Archive’s Reading Room:

  • All readers may use the existing lockers to store personal items, except for those which is mandatory to leave in the cloakroom;
  • When the reader obtains the key for his/her locker, it’s necessary to sign a responsibility document regarding the awareness and acknowledge on the loan conditions and agreement;
  • Once the key is handed to the reader, the ABM takes no responsibility for the contents inside the locker;
  • The company in charge for the Supervision and Security of the building holds duplicates of all locker’s keys. In case of key loss, the reader will assume the costs for a new one. 
  • Simple (paper) and digital format;
  • Generally all images in digital format have a resolution of 150 dpi in JPEG format. However, for editions or exhibition purposes, the images provided have a resolution of 300 dpi in TIFF format; it’s not permitted the publication of images with low resolution, unless they are meant to be used on websites and multimedia productions. In this particular case, these images should have a minimum resolution of 72dpi.

General limits to the use of images:

·         Any use of images is intended exclusively for the purposes specifically requested and authorized;·         It is not allowed any manipulation of any images delivered;·         Under no circumstances may be made copies provided by ABM or given to third parties;·         It is not allowed to integrate images transferred from any Photograph Database or Archive; to do so it’s mandatory to have the express authorization of the ABM;

  • Any use of images, different from the terms in this Regulation, sets disregard for applicable legislation, particularly the Copyright Code and Related Rights, being liable to civil action by SRETC

Images Copyrights:

In all images it’s mandatory to identify the copyrights, regardless of its promotion methods and supports. The subtitle or information file should reference to the following elements:

  1. a) Author/Photograph Shop
  2. b) Date;
  3. c) Title;
  4. d) Technique
  5. e) Holding Institution (Arquivo Regional e Biblioteca Pública da Madeira) and /or depositor (ex.: Photographia Museu Vicentes entrust to Arquivo Regional e Biblioteca Pública da Madeira.

 

Copies Request:

  • Directly at the Reading Rooms’ help-desk, by letter, fax or e-mail;
  • The request for image copies for promotion purposes/editions and, thus with higher resolution, requires the pre-payment of a publication fee and signature of the corresponding request form. If you wish to reuse it in a new publication, it’s mandatory to have a new authorization by the services, though without additional costs;
  • For self-service copies, the reader must purchase a prepaid card, which may be recharged. The purchase of this self-service card should be done directly at the Library’s Reading Room help-desk;
  • Copies deadline delivery:
  1. Library’s General Reading Room and Children’s Lounge: delivery on day the immediately after the request; prints are delivered on the same day;
  1. Archives Reading Room and Reserved Area copies/prints: Delivery within 2 days after the request. However, these terms may be altered in case of a large number of copies, and according to the document’s conservation status;
  1. Digital copies/prints in ABM’s Reading Rooms: up to 10 images – within 2 days; 11 to 50 images – within 5 dias; 51 to 100 images – within a maximum of 10 days; massive or more complex requests require pre-authorization by ABM’s director. Deadlines may be altered due to the document’s conservation status. Images may also be sent by email or via an online platform for large files transfer.

Copies/Reproduction’s Fees and inherent costs related to the use of images

  • Please consult the Service’s Fees/price list and payment methods (Decree No. 22/2012 of February 17th of the Secretaria Regional das Finanças e da Cultura, Turimso e Transportes).
  • Advanced payment is made takes place at the time of the request. Massive or more complex application requests are previously budgeted and its costs communicated to the reader; and only after payment received the copies are made;
  • Some copies are free of charge, as long as pre-authorized by ABM’s director or in any other cases that the Law foresees;

·         Use of images: any use of images is subject to payment of the corresponding applicable fees, according to the Service’s Fees/Price list, except for the cases that are free-of charge as aforementioned in Decree No. 22/2012 of February 17th.

Restrictions to copies:

ABM’s restrictions policies are due to:

  1. a) The conservation status of documents and books, etc;
  2. b) The existence of alternatives such as: microfilm or digital;
  3. c) The existence of Legal restrictions (copyright and privacy) and contracts (established at the time of the documents incorporation or donation contracts).
  • Reproductions from ABM’s website:- The contents available on this site, particularly digital copies of documents, may be totally or partially reproduced for non-commercial purposes or for any other use that does not imply the redistribution of such contents, provided that: (1) the faithful reproduction of the content is ensured; (2) correct identification of the contents (eg, by title, author, documentary funds, number, etc); (3) identification of the content’s location on ABM’s website linking it to the content itself.- Reproductions of digital copies of documents for commercial purposes available on ABM’s site require prior authorization of the Institution and call for the payment of publication fees (see Pricing). ABM holds the exclusive rights to property and/or communication of the contents, in accordance with its regulations and under penalty of civil and criminal liability.
  • All users should be aware and in compliance with the Copyright and Related Rights Code, regarding the copies/prints of documents and from books out of the public domain.

The Arquivo Regional e a Biblioteca Pública da Madeira (ABM) pays a civil service of certification and registration endorsement of the documentary funds under its supervision and trusteeship.

  • The issuance of certificates complies with the general consultation restrictions established in ABM’s Regulations and Work Instructions on how to access archive’s records;
  • Type of certificates issued: simple; narrative;
  • Please consult the Service’s Fees/price list and payment methods – Decree No. 22/2012 of February 17th of the the Secretaria Regional das Finanças e da Cultura, Turimso e Transportes.

ABM provides free research up to 30 minutes per request, exclusively in our databases, which are also available online: https://abm.madeira.gov.pt/en/acesso-aos-documentos/arquivos/

Note: for baptisms researches – please enter only the 1st name of the baptized child and name of the parents; death records are not yet available for online research.

After this half an hour period it’s possible to carry on the research with the ABM’s Reading and Reference Services or with the Independent Researcher’s Programme. If a user needs a research involving the Archives and Reserved Reading Services or Certification Services, please be acquainted with the following conditions:

Specific research services follow the procedures established by law and are committed to the necessary information to be provided by the user (such as: dates, notarial office, name of the parts involved, process number, etc.).

Exceptionally, ABM’s Reading and Reference Services may undertake documentary researches, in accordance with its human resources availability, and upon prior payment of the amounts established in ABM’s pricing. The service is limited to 3 hours.

However, please note that researches results may not satisfy the request; ABM shall inform you on all its conditions and results.

Whenever a person is unable to conduct a research, it’s also possible to require the services of our Independent Researcher’s Programme. These persons work on their own, but it’s important to draw your attention to the fact that they are not enrolled with the institution; the ABM declines all responsibility in any agreements between users and researchers, and may not arbitrate any disagreements or conflicts.

All ABM public or private institutions may access a wide-range of books as long as holders of ABM’s reading card.

Access to Institutional Loan:

  • Requests should be addressed to ABM board via letter or email.
  • Official book borrowing requires filling in official term for temporary loan.
  • Loan period: one year; possibility of being renewed for another year.
  • Significant damages or loss will result in penalties.

Access and communication of documents

  1. Unless there are any other terms or legal requirements between ABM and third parties under the agreements for the acquisition and transfer of documents, the access to documents entrusted to ABM is ruled, in general terms, by article 17th of Law no. 16/93, of January 23rd (General Regime of Archives and Archival Heritage), as revised by article 44 of Law no. 26/2016, which approves the access measures to administrative and environmental information and the reuse of that documentation);
  2. Any personal documents, containing non-public personal data, or any data that may affect the safety of persons, their honor or the privacy of their private and family life, as well as their own image, or containing sensitive information regarding business companies (trade secrets, industrial secrets or the internal life of a business) may not be communicated [1];
  3. Personal documents may be communicated whenever at least one of the following circumstances is observed:

(a) when access is required by the document’s holder and when there are legitimate concerns regarding its safeguarded (the parties, their descendants or their ascendants) or when it’s required by their representatives;
b) With the unanimous consent and express authorization of the document’s holder(s)
c) Once all personal data is eliminated of the document;
d) After 30 years on the death of the person to whom the documents refer to;
e) After 30 years on the extinction of the company/association that the documents regard to;
(f) After 40 years on the date of the documents, but not before 10 years have elapsed over the death of the persons to whom the documents regard to;

  1. To certify the compliance with the deadlines required for the communication of personal documents, consultation request may be carried under items d) to f) of the above mentioned. It also requires proof of the death of the person to whom the documents relate or the extinction of the company/association, in cases where such facts are not publicly known;
  2. If there is no acknowledgment about the person’s date of death, neither the reading room, nor the certificates issuing services, should not allow the access to any document whose dates have not occurred over at least 90 years;
  3. Digital copies available online through Archeevo platform are forbidden for documents whose final dates have not gone over at least 90 years, unless it is publicly known the legal deadlines identified in points d) to f) of item I. 3;
  4. Requests for consultation of documents under items (a) and (b) of the previous paragraph require the filling of a declaration of commitment by the user (Annex 1) whenever the request is made by the person himself/herself or by the his/hers descendant or ascendant, or legal representative.
  5. In the case of requests for consultation of documents for historical research purposes, access to documents may be granted without restriction, provided that the following conditions are met:(a) a document (Annex 2) in which the person identifies the documentary series or documents to be consulted, and undertakes the commitment of not using any personal data in those documents or any information that may be reserved for purposes other than those that have approved the access. If not, the person may carry a penalty of legal responsibility for damages, under the legal terms, as well as to depersonalize all the results (studies, texts, publications, etc.) resulting from the consultation of those documents;
    b) be presented, where applicable, proof of academic work (for example, a statement from a scientific advisor or a university institution) leading to the need for access to court documents containing personal data.
  6. Access request to Asset’s Registration Records produced by Financial Departments should be followed in accordance with the procedures established in Annex 3 of the current Working Instruction;
  7. Access to judicial documents whose extreme dates are under 90 years should be given special attention by the reading and certificate services, considering that most documents in such circumstances contain personal data that may not be communicated at all;
  8. In the communication of court documents should be considered that it’s allowed legal consultation by attorneys and solicitors, on behalf of third parties and in the exercise of their professional activity. These consultation requests or any other verbal content carried out by these professionals may be assisted by simply presenting a document proving his/her enrolment in the Portuguese Attorney’s Order;
  9. It is not necessary to present any authorization from the clients. However, the previous does not exempt the same professionals from filling in the declaration in Attachment1 to this Working Instruction, where they shall should also identify the client or clients who they represent and in whose benefit, they request access to documents of partial or total communication;
  10. In the Reading Room/Certification Services, must be visible board with the rules regarding the access to documents practiced in the ABM. They shall be in a simple and succinct language for easy understanding of the public;
  11. In the event of a repeated request to consult documents in entrusted to ABM, in terms that do not embrace to the present access rules, the ABM’s director shall pronounce his/her decision in writing.
  1. The information regarding the communicability of the documents should be presented in ABM’s Documentary Description Instruments (idd) which are available to the readers/users, namely in the information item’s Conditions of Access. It’s the archivist responsibility, when preparing this same idd, to define and consider the correct access to those records;
  2. All records are communicable, except for those containing personal or sensitive data concerning legal persons and companies, or due its preservation status; the documents in such circumstances are subject to partial or deferred communication, must be clearly identified in the field: Conditions of Access;
  3. In the case of documents containing registered or sensitive data, the level of access to partial or deferred communication shall be maintained until 30 years have passed on the date of death of the corresponding parties, or 40 years on the date of the documents, provided that the interveners or persons concerned have died for at least 10 years, with access being deferred or conditional upon verification of the conditions set out in point I. 3;
  4. The documents mentioned in the previous point should be marked in the field Conditions of access on the levels of description as Complex Document and Simple Document, for which the following convention may be used: “Partial or deferred communication because documents contain personal data”.
  5. When the level of access to documentary species in poor conservation status and is partial or none, it means that manipulating those documents jeopardizes their integrity. So, it’s mandatory that this message is part of the Access Regulations, properly identifying that the document in question in either of “Partial or None Access” due to its poor conservation status”. The eventual identification of physical characteristics of the description unit that impose limitations to access must be made in the information item Physical characteristics and technical requirements;

All documentation from the civil registry and notary offices is of full communication and any citizen may require a certificate of their records and documents, except for the exclusions in the following paragraphs;

  1. Adoption record – only the adopted may require a certificate, a person representing him/her or his/hers ascendant or descendant; if the person who requires consulting the record does not present proof of ancestry or of being descent, should fill in the declaration in Annex 1 of this Working Instruction;
  1. Death certificates may only be issued to those who prove a legitimate and properly justified request;
  1. From a canceled record may only be issued certificates to those who prove a legitimate and properly justified request;
  1. Public Wills, Will’s Revocation Statements, Closed and International Wills and its registrations: certificates may only be extracted and issued after the testers are deceased; when their death recorded is endorsed or, in the absence of this confirmation, upon presentation of death certificate;
  2. Terms of opening*: certificates may only be issued at the request of the persons they regard to (upon presentation of an ID document) or upon request of judicial or police authorities;

* It consists on the registration and signatures of the participant parties and the indication of their nationality, country/city and address.

  1. Any restrictions on access to registered and notary documents shall end if it is recognized that tits holder died for at least 30 years, or if 40 years have elapsed on the date of the documents, provided that the holder has past at least for 10 years;
  1. Proof of a legitimate interest based on access to a legal/notarial document of partial access does not excused the user from filling in the declarations in annexes 1 or 2 to this Working Instruction;
  1. No access restrictions are applied to any court or police authorities and to the Institute of Registries and Notaries, and these entities may always require a certificate of any registration or document;
  1. Any request for a certificate not foreseen for in the previous items or that may raise any doubts in terms of access should be put to the consideration of ABM’s Administration Board; the communication of the ABM should especially observe the legal terms of the Civil Registry Code and of the Notaries Code.
  1. The communication and availability for the consultation of portraits and photographs in which persons are visible, shall preserve the right to the image, in accordance with article 79 of the Portuguese Civil Code and respecting private life policy, as well as require prior consent of the person portrayed. However, when the photograph in question portrays persons with public notoriety, or if it’s for scientific, educative or cultural purposes, it does not require prior consent of the individual portrayed, as specified in the law: Court of Lisbon, May 10th, 2016; Court of Coimbra, February 24th 2016; Supreme Court of July 13th, 2017;
  2. Access to photographs and their digital availability in the reading room or access to on line databases shall be carried out in accordance with the procedures set in Annex4 of this Working Instruction;
  3. The fact that a photograph is not communicable does not prevent the production and availability of descriptive information about it, preventing only the association of digital replicas to its descriptive information;
  4. When any access restrictions apply to a photograph described in the Archeevo database, they must be identified in the Access Conditions Field. For this purpose, the following convention may be used: “Communication is will be allowed accordingly to legal deadlines’ compliance”.
[1] In its formal resolution no. 38/2008, of February 20, the Commission for Access to Administrative Documents understands that all documents: “that disclose intimate information of an individual, for example, health (including genetics), or that respects the sexual life, or related to its philosophical, political, religious, union, convictions or affiliations, containing appreciations or personal opinions, and also the  information in documents whose knowledge by third parties, due to its content, may translate into an invasion of private life’s intimacy“.

 ATTACHED DOCUMENTS

 1 – Declaration for the person or their relatives/representatives

2 – Declaration for Historical Consultation/Research

3 – Summary of the procedures to be adopted in public attendance both in the Reading Room and Certification Services regarding the communication of Property Registration Records

4 – Summary of the procedures for communication of people’s photographs

LAW AND REGULATIONS

Law no.16/93 of January 23rd;

Law no. 14/94 of May 11th  (revised law no. 65/93);

Law no. 107/2001 of December 8th;

Law no. 49/2004;

Law no. 26/2016;

Portuguese Civil Code, article 79.º;

Civil Procedures Code, article 167.º e 168.º;

Civil Registration Code;

Administrative Procedures Code, article 82.º and 83.º;

Notaries Code;

Judgements/Court Laws (on image rights): Supremo Tribunal de Justica, 07-06-2011; Tribunal da Relação de Lisboa, 10-05-2016; Tribunal da Relação de Coimbra, 24-02-2016; Supremo Tribunal de Justica, 13-07-2017.

Note: we regret to inform that all attached documents are exclusively in Portuguese language.

Educational/Cultural Services Department

I – EDUCATIONAL ACTIVITIES

Activities range:

  • The Educational Services Department activities should reflect ABM’s mission and services, focusing on the promotion of documentary funds, books and reading.

Activities agenda:

  • The request and confirmation of any activity carried out by the Educational Services Department is preferably conducted by email. According to each case a previous meeting will be set with the teachers involved (type of group; class, type of curriculum/course, among other specifications);
  • Any alterations that may occur or cancellation of the activity by any of the parts involved should be informed in advance (by telephone or email) in order to plan strategies that may conduct the activity within an alternative schedule.

 

Activities promotion/diffusion:

  • In the promotion of the activities, the Educational Services works with only one class at a time. In the case of lectures/presentation of ABM, it is advisable to have a maximum of two/three classes to assist;
  • If there is more than one level class, lectures should be done separately, according to the age groups of the participants;
  • Each group/class coming to the ABM should be accompanied by two teachers/technicians, who should be aware and properly informed on the activity that will be carried out, and according to what as previously agreed;
  • In the case of the activities related to plastic arts and/or of writing, which require more time to accomplish, all students should carry on the works in their classrooms, to be able to finish them. After that the ABM’S will request that these works are sent to its Educational Services Department, to be scanned/photocopied, after which they will be returned to the school where they are coming from.

II – Loan of Educational Materials 

The loan of educational materials requires filling in a form signed by both parts – the requesting entity and the Educational Services Department.

III – TEMPORARY LOAN OF DOCUMENTS FOR EXHIBITIONS

  • The temporary loan of documents/works for exhibitions is authorized by the Director of Culture, after consulting the director of ABM, who is committed to specify, in each particular case, the conditions under which all documents/works will be packed, transported and displayed;
  • All loan requests should be dome, preferably around six months, prior to the exhibition opening date, and will only be allowed once the ABM corresponding application form  is correctly filled in and signed by the exhibition’s organizer/curator and returned to the institution;
  • It is mandatory to have insurance against all risks, which should cover service and out of service, including all stages of transport, assembly, temporary residence/display and dismantling;
  • The requesting entity is entirely responsible for all expenses related to the temporary loan and transport of the documents/works requested;
  • In due time a facility report, should be delivered to ABM, indicating the event’s venue, as well as the layout of the exhibition, in order to be acquainted with the location of the works loaned by ABM, within the display area;
  • The conditions of relative humidity, temperature and lighting are defined by ABM – the entity responsible for the supervision of the documents/works;
  • The organizer is entirely responsible for the exhibition’s assembly and dismantling, however, this process should be accompanied and supervised by a qualified conservation and restoration technician chosen by ABM.

IV – AUDITORIUM FEES

The ABM’s auditorium fees follows the Governmental Order No. 10/2012 of December 7th, which approves the Regulation that sets the terms and conditions of loan and use of auditoriums and counterpart facilities. The fees to be charged are foreseen in the Decree No. 131/2012 of October 25th.